Accounts Payable

An accounts payable (AP) person manages bills the business owes to suppliers and service providers. Typical duties include:

• Receiving and reviewing vendor invoices for accuracy.
• Matching invoices to purchase orders, receipts, or approved work.
• Getting required approvals before payment.
• Entering bills into the accounting system and tracking due dates.
• Scheduling payments on time while taking available discounts.
• Responding to vendor questions and resolving billing discrepancies.
• Reconciling vendor statements and researching missing invoices or payments.
• Maintaining vendor records and organizing invoice and payment documents.
• Preparing reports on outstanding bills and helping with month-end closing.

The main goal is to pay valid bills accurately and on time while maintaining reliable financial records.